As part of the application, you will need to submit a variety of supporting documents. You should have them ready before launching the online application. The size of individual files will be limited to five megabytes. The following file types are allowed: .jpg, .png, .jpg, .pdf, .word, .doc, .docx.
A site plan is a sketch that shows the location of short-term rental premises on the property, adjacent roads, and any external waste / recycling facilities. This sketch essentially encompasses the layout of the entire property, marking the location of the building.
Sample site map
Floor plans are interior drawings clearly indicating the location and number of rooms and the proposed total occupancy limit. The plans should include the dimensions, descriptions of the proposed use and the number of beds proposed for each room in the building / unit. Think of it as an aerial map of the interior of the residence with the information above.
Floor plan example
Parking management plan
A parking management plan is a scaled drawing showing the size, surface material and location (s) of all parking spaces intended to be used for on-site parking. Under zoning requirements, there must be one parking space per room in the STR. On-street parking may not be included and all identified parking areas must be designed for this purpose. The plan must comply with the Zoning By-Law and the City’s Traffic By-law. Just like the sitemap, this is an aerial map of the property clearly showing the parking spaces / facilities with the information mentioned above. Under the zoning by-law, a standard parking space measures 5.2 meters by 2.6 meters, but size requirements vary for obstructed spaces. Please consult the zoning by-law for more information.
Example of a parking management plan
Fire safety protocol
A fire safety protocol is a protocol that contains an outline of the actions to be taken by an occupant in the event of a fire, the location of all fire safety equipment, a floor plan of the premises indicating the location of all emergency exits, contact details containing the name, phone number and email address of the landlord or long-term tenant. This plan would look like the floor plan, but instead of marking the dimensions and number of beds, it would identify exits in the event of an emergency, in addition to fire safety equipment such as fire extinguishers and alarms. An example of this would be the fire safety card found on the back of a hotel room door.
Example of a fire safety protocol
Fire safety plan (five or more rooms)
A fire safety plan is required for RTS of five or more rooms.
A fire safety plan deals with all aspects of fire safety in a building or property. It is specific to each property and ensures that all occupants and staff are also aware of what to do in an emergency and outlines the roles and responsibilities of the owner in general and in the event of an emergency. The plan covers the maintenance requirements of the building’s fire and life safety features and includes information for fire departments in the event of an emergency response to a property, such as floor plans; locations of stops and equipment; and names and contact numbers.
See our Fire Safety page for more information.
Proof of insurance
You will need to present a certificate of insurance which confirms that the applicant has in place at the time of the application, general liability insurance which may be part of or is included in a “housing sharing”, “host insurance”, “short” term rental âor any other similar type of insurance of at least $ 2 million per occurrence, including property damage and bodily injury, and upon request, that the City be included as an additional insured, but only with regard to the use of the premises by the applicant for short-term rental.
Electrical safety certificate
An electrical safety certificate may be issued by a licensed electrician not older than 12 months from the date of application, indicating that the premises and its proposed use comply with the Electrical Safety Code.
Proof of ownership / rental agreement
You will need to provide a copy of the transfer / deed proving you own the property. If you are renting out your residence which you will be operating as a short term rental, you will need to provide a copy of your rental / lease agreement for the premises and written authorization from the landlord giving consent to operate a short term rental. .
Interior / exterior photos
You must provide interior and exterior photos of the building facade, back yard, bedrooms, hallways, living / common space and cooking areas. One of each piece is required.